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UCLA offers various payment methods for its vendors: Virtual Credit Card, ACH, Zelle, Wire, and Check. This page provides guidance on the appropriate payment method(s) for each vendor type.
Overview The payment methods available to a specific vendor are dependent upon 1) the type of vendor and 2) the type of Tax ID they entered into PaymentWorks:
U.S. Individual: Social Security Number (SSN) or Employer Identification Number (EIN) U.S. Entity: EIN
Foreign Individual: SSN, Individual Taxpayer Identification Number (ITIN), or Foreign Tax ID Foreign Entity: ITIN or Foreign Tax ID
Vendors will not receive payment until they have successfully registered for their payment method. Methods BreakdownEach accordion provides a brief explanation of the payment option, the qualifying vendor types, the election process, and the setup time. Some methods have additional Tax ID requirements listed.
Virtual Credit Card
Payment is issued via a virtual, single-use credit card and qualifies for the fastest payment terms. Payment Plus is UCLA's virtual credit card platform. Additional information can be found on the Payment Plus page. • U.S. Entity Election Process: Elected via enrollment form after the vendor has completed their PaymentWorks registration and received their vendor ID/vendor number/Vendor Control Key (VCK). ACH
This payment method applies to vendors with domestic bank accounts. • U.S. Entity • Foreign Individual with an EIN and U.S. bank account • Foreign Entity with a U.S. bank account Election Process: Elected during PaymentWorks registration. Once submitted, the Vendor Management team will begin the in-house ACH setup process. NOTE: Vendors who elected ACH prior to March 8, 2023, receive ACH payments through the Paymode-X payment network. Zelle
This payment method is only available to vendors who register as an "Individual" with PaymentWorks and use their SSN as their Tax ID. Vendors must have an existing Zelle account (review our How to Register for a Zelle Account article for additional information). • Foreign Individual with an SSN and U.S. bank account Election Process: Elected during PaymentWorks registration. • The registered Zelle account name must match the name on the vendor's PaymentWorks registration.• The vendor must correctly indicate how their Zelle account was created (phone or email). Setup Time: 5 to 7 days* Wire
This payment method is only available to foreign vendors who do not have a U.S. bank account. • Foreign Entity Election Process: Elected after the vendor has completed their PaymentWorks registration and received their vendor ID/vendor number/Vendor Control Key (VCK). Additional information can be found on the Foreign Wire Transfers page. This payment method can slow down the vendor onboarding process, which can delay orders, payments, and more. Check
This payment method is allowed on a case-by-case basis. This payment method can slow down the vendor onboarding process, which can delay orders, payments, and more.
* Setup time begins after the vendor ID/number is created and the vendor completes their payment account information. Updating Payment MethodIf a vendor wishes to change their payment, they must: Access PaymentWorks. Navigate to the Connect tab. Select "University of California, Los Angeles" in the Active Connections box. The Registration page will appear. Locate the Payment Method section. Choose the new payment method from the dropdown. Click Submit. Until the new payment method has been officially confirmed by UCLA, the vendor will continue to receive payments via their current payment method. (责任编辑：) |